Abbreviations are meant to be shortcuts for faster understanding, but let's admit it, because of improper use, we've been caught in the 'IDK what that means' situation one too many times.... a-hem... "I don't know"

It's important to use abbreviations thoughtfully, especially in business and compliance documents. Here are some pointers for using abbreviations:

✔️ Spell abbreviations out when they first appear - put the abbreviation in brackets after the term at first use in the document

✔️ Use abbreviations only when readers are more familiar with the abbreviated form, or when the actual term is excessively long.

✔️ Include a Terms and Abbreviations table in the backmatter of the document so that the meaning can quickly be found at any time

✔️ Don't assume that everyone knows what the abbreviation stands for, even if it is a common term.

I learnt this when I was writing my first book. I had finished drafting the book and gave it to an editor, and instead of saying 'procedure' throughout the book, I had used 'SOP', for Standard Operating Procedure.

I had multiple editors ask what SOP stood for. So, I quickly realised that a term that I had known for years, was not known by everyone. So, I changed it! What abbreviations are you using that might be causing confusion? Got questions? LMK! 😀 .....let me know LOL